Accounting Tips For Small Business Owners In 2023

Small businesses need to understand the difference between bookkeeping and accounting.

Bookkeeping is primarily used to record financial data. However, the nature of accounting is to interpret financial data.

So bookkeeping is vital for accounting. The bookkeeper collects, organizes and portrays the data. In addition, the bookkeeper may have particular certification to perform bookkeeping for your organization.

Accountants have a higher degree and are generally better equipped to handle your business-related tasks. The bookkeepers are supposed to maintain general ledgers and accounts. However, accountants create and process complex financial information.

What is Small Business Accounting?

When a small business tracks its revenue, expenses, and cash flows, it primarily performs the accounting task. Small business accounting needs recording invoices, payments, loans and advances, and bill payments for running businesses. It seems a monumental task if we list small business accounting. However, it consists of the following different tasks:

  • Recording financial transactions for small businesses.
  • Financial report generation
  • Performing the tax duty

You should handle Small business accounts efficiently and effectively. 

For handling Small Business Accounts efficiently following are the tips:

Tip 1:Get Your Business Account Separately from Personal

One of the fundamental rules to follow as a small business owner is to be organized. Do not use the personal account for business transactions. The business’s financial health also depends upon the well-organized business account. It would help if you recorded the revenue and expense related to your business directly in your business account.

When you know the importance of a separate business account, you will enjoy the following benefits:

  • The small business owner will be better able to manage and organize business activities.
  • It makes the tax process easier when a small business has a separate bank account.
  • It helps your business to be more legal.
  • It can provide you with a proper audit. 

Tip 2 : Choose An Accounting Structure

Once you have decided to move one step from bookkeeping, it is time to choose a type of accounting system for your business. However, determining the accounting structure is not the task of one person. Therefore, asking a consultant or accountant to choose an accounting system is essential.

The accounting system is either cash-based or accrual-based. The consultant may choose between them.

  • Cash Based accounting systems allow the small business owner to document the revenue when cash is received. They also record the expense when the money is paid for the payment. A cash-based accounting system is perfect for businesses that have small inventories.
  • The accrual-based accounting is different from cash-based in that the revenue is recorded when it is earned. You can receive cash from the earned income at other times. The expenses are written when they are incurred, not paid. Accrual-based accounting is suitable for large and complex businesses. 

Tip 3: Use Automated Accounting Software

Automating accounting systems makes life easier. It helps you unify your automated accounting project management system to send invoices, track expenses and generate reports.

Experts recommend startups automate the accounting process so that several accounting and bookkeeping tasks that are repeated may be performed easily. For example:

  • Automated Salaries payment to staff 
  • Follow up on the late invoice.
  • Tracking customer invoices
  • Utility bill documentation

Tip 4: Estimate Future Income And Expense

Accurate financial forecasting can save more than  $ 3.4 million per year. Setting financial goals require you to be very specific and make the goals SMART. It means the financial goals of the firm must be Specific, Measurable, Achievable, Realistic, and Timebound.

You should consider the past, the future, and the present. Having clear goals, keeping in mind the present, past and future, and focusing without the financial forecast will be a waste of time.

The annual forecast will discuss the annual sales of the next five years, and it will tell about the percentage increase in the clientele in the next five years. At what point and when will the company break even for the next accounting period? See the products and service availability for current and future customers.

Tip 5 : Create Business Budgets

It is vital to understand for every startup to create and review the budget for your business. It is experts’ opinion that setting up a business budget and reviewing it accelerates business success. The US small business administration has revealed statistics about budget reviews and updates. They told that businesses that review their budget annually, monthly and weekly had increased success rates. They have success measured interim percentage. For example, weekly reviews results in 95% results, monthly reviews improve success by 75%, and annual reviews result in 25% of success. The successful startups have the following characteristics in common:

  • Low use of credit balance
  • Proper estimation of the number of payroll expenses
  • Monitor the budget continuously 
  • An ability to understand the benefit of utilizing credit in business for tax purposes

Tip 6: Hire A Professional Tax Accountant

A professional tax accountant may need to assist you for just a few hours a week or month. However, investing in a professional accountant will bring unbeatable results to your business. If you hire just a bookkeeper to look after your business, it will maintain income and expense records and set up a base for an accounting system. 

However, a company that hires both an accountant and a bookkeeper will be able to focus more on customer attraction and retention.


If we conclude major tactics for accounting for small business owners, it is worth mentioning that the small business owner must choose the type of accounting system, for example, cash-based or accrual-based, before going to automation. The next important step is to estimate your income, expense and development and review the budget. Experts say if you update your company’s budget on weekly bases. It will improve your success results by 95%. Hiring professional accountant help company enhance their customer base and retain them.


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