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Fuel cards explained | Auto Express

Gas playing cards are a technique to pay for petrol or diesel on firm bills with out having to assert the cash again afterward. They’re helpful for each employers and workers, and right here we’ll clarify how they work and why they is perhaps a good suggestion for your enterprise.

Let’s begin by gasoline playing cards from an worker’s perspective. If you happen to’re issued with one, you’re going to get a PIN to make use of with it similar to on a debit or bank card. You may then use the cardboard and PIN to pay for gasoline at petrol stations – although it’s essential to notice the model of the gasoline card.

It is because not all petrol stations settle for gasoline playing cards, and a few could settle for some gasoline card manufacturers however not others. You may look out for the logos while you pull in to replenish – AllStar, KeyFuels, FuelGenie, FleetOne, FuelPlus, Esso, Shell and Texaco are some manufacturers that you just would possibly select.

If you pay for gasoline, the attendant will ask in your car’s registration quantity and provide you with a receipt. The invoice goes to your organization, and also you don’t have to ship this receipt in for reimbursement via your organization bills system as a result of your organization has already paid for the gasoline.

You may declare loyalty factors even when utilizing a gasoline card, in order an worker you may achieve advantages from taking part gasoline stations to make use of on rewards later.

Fuel station

How do gasoline playing cards work for employers?

If you happen to’re an employer, utilizing gasoline playing cards will be helpful whether or not yours is a small, medium or giant enterprise. Becoming a member of a gasoline card scheme will show you how to to avoid wasting time on administering expense claims and it can save you cash immediately too. You get HMRC-approved invoices and may save additional by limiting your workers to sure petrol stations – for instance, grocery store petrol stations are sometimes cheaper, so you may make positive your drivers are utilizing them.

There are additionally gasoline playing cards with fixed-price weekly programs, the place you pay for every litre of petrol or diesel primarily based on a hard and fast weekly worth, fairly than the fluctuating pump costs. That is good when your workers are inclined to replenish at costly locations like motorway companies and lets you handle prices.

Gas playing cards additionally permit companies to report the mileage on every of their automobiles – when workers are requested for the reg quantity, they could even be requested to supply a mileage determine. This makes conserving monitor of your fleet a bit of simpler and may assist workers to trace their mileage over time by conserving an organised set of receipts.

You may monitor workers’ gasoline bills for safety, too – you may see the place every fill-up was, how a lot they spent, the mileage and the car registration. This will assist stop fraud.

If you happen to’ve used a gasoline card as an worker or employer, inform us about it within the feedback part beneath…

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