Tech

How Do You Set Up a Cloud Faxing Service?

Instead of relying on old and outdated fax machines that are costly to purchase and operate, businesses can get cloud faxing services instead. These cloud-based services don’t require a fax machine, expensive toner, or the paper that is often hard to read. Cloud faxing services let companies send and receive faxes online and store the transmissions in the cloud. Continue reading to find out how to set up cloud faxing services and get all the great benefits from the services. 

Sign Up for a Plan

Service providers create cloud faxing plans to meet the needs of all companies. In the plans are connections to the faxing services and a specific number of faxes each month. Each company that signs up gets access to cloud faxing services for the owner and their workers, and once the owner signs up for the services, chooses their plan, and pays the first payment, they have access. Speak to a service provider to review plan prices from mFax now. 

Choose the Best Fax Number or Numbers

Cloud faxing services come with a local fax number that the business owner can select from a list of possible fax numbers. If they only need local services, the company chooses one fax number, but if the company sends or receives faxes from other countries, they need an international fax number. The fax number appears on all faxed documents during the transmission, and the recipient can add the fax number to their contact list.  

Set Up User Accounts for Workers and the Owner

The service providers create user accounts for each worker to access the cloud faxing services and cloud-based storage. Permissions and authorizations define what files each worker can view and transmit, and the security designs for each account prevent unauthorized users from breaching any user accounts or seeing confidential information.  

Connect the Faxing Services to Email Accounts

Service providers can set up fax to email services for any employee within the organization. Once a direct connection is established for cloud faxing via email, all the workers have to do is open their email account, select “Compose,” and enter the recipient’s fax number. At the end of the fax number, the user types the “@” symbol and the name of their faxing service.

For instance, if they use mfax.io to send or receive faxes, the fax number will look like, “1234567890@mfax.io” in the address bar. The user adds the documents they want to add to the fax and a short message in the body of the email. When they are ready, the worker clicks the “Send” button.  

Choose a Cloud Storage Plan

Business owners review the storage plans for their cloud faxing services according to the volume of documents they send. The storage capacity must secure all incoming and outgoing faxes, and the business owner can sign into the cloud storage and review all fax records. Companies can expand the storage capacity to meet their demands at any time, and the service provider updates the fee schedule for the services.  

Cloud-based faxes are sent over the internet, and the transmissions are stored in cloud-based systems for easier access. Businesses get the services for a flat fee to send and receive faxes nationwide and internationally, and the owner can adjust their plan as needed. Speak to a service provider to learn more about cloud faxing and its great advantages. 

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