Tech

How to Make the Best of a Desk Booking Software?

It’s only fair that employees working in a hybrid workplace (partially from home and occasionally from the office) have access to their favorite desk, alcove, or corner. After all, having a preferred workspace is a known productivity booster. 

Maybe this is why you installed a desk booking software recently. But believe it or not, most companies barely only scratch the surface of what a desk booking software is capable of.

If this has you wondering if you are getting your money’s worthwhile using a desk booking software, you could use some help. So, here are the six tips to help you maximize the use of your newly installed desk booking software.

Six Ways to Make the Most of a Desk Booking Software

1. Identify a Desk Booking App that Visually Represents Workspaces

The last thing you want to do is install a desk booking software and still have employees confused about the location of their desks. But a simple desk booking tool with a built-in floor plan can help avoid this. 

When employees have a handy visual reference of where exactly their booked desk is located, they spend way lesser time looking for it. Of course, this boosts employee productivity, but it also reduces the distractions other employees may encounter in the process.

2. Use a Desk Booking Tool that Allows Hot Desking and Desk Hoteling

When working in flexible workspaces, employees cannot always know the day and time they will want an office desk. Sure, they can occupy a desk once they enter the office. But what if all preferred desks get taken? This is why managers must enable the hot desking feature. 

Once enabled, employees just need to scan the code to book a desk. Then the desk booking system books the desk and marks it unavailable for booking immediately. 

If employees know their schedule beforehand, they could benefit from booking their desks in advance via desk hoteling. Here, employees can reserve their preferred well in advance and be assured it is available for them.

3. Ensure Vigilant Cleaning by Implementing Sanitization Workflows

A desk booking software doesn’t only provide office space managers with a visual occupancy map but also immediately informs them of the last time their staff sanitized a desk. This ensures scrupulous cleaning of the workstations in question. In fact, some desk booking software come with tools that notify cleaning staff as soon as a desk is free. This makes for more efficient sanitization.

Implementing sanitization workflows can save your staff from contracting a host of infections, including COVID19, and make the entire space sterile for working long hours and staying productive. 

4. Provide Desk Booking Software Access to Both Employees and Office Managers

You may be spending way too much time authorizing desk bookings for your employees. So why not use the auto-authorize feature? Once enabled, office managers, as well as employees, can book a space or modify the same booking at each other’s behest and also on their own. This is possible because the desk booking schedules are visible on both entities’ dashboards.

Of course, enabling this feature removes the middle manager who authorizes bookings, freeing up their time for more productive tasks. But doing so also ensures all employees and managers are on the same page regarding desk bookings. 

5. Use Desk Booking Software Analytics to Optimize Spatial Usage 

With hybrid workspaces, it’s always harder to track the true floor occupancy. Perhaps a certain office wing is used more often by employees than the rest of the space. Maybe your employees prefer particular conference rooms with specific amenities. 

A desk booking software’s real-time floor occupancy chart can help you identify the hot spots in your office and rearrange desks to optimize their utilization. What’s more, since office managers can also track where employees sit for the day, they can ensure heating and cooling appliances remain switched off, thus awarding huge savings on electricity bills.

6. Make Desk Booking Software App Accessible on Smartphones 

Getting your employees to download the desk booking software app on their smartphones allows them to enable book desks on the go. This way, employees don’t need to plan too far ahead and can still locate their preferred desk using mobile-responsive interactive floor maps. 

That’s not all. Some desk booking software even allow employees to book their preferred amenities, from charging cables to power outlets, right from their smartphones. This helps managers make all the requested facilities available in one go and also helps employees begin their work on the right foot– a win-win for all!

How to Start Desk Booking on Your WordPress Website

If you aren’t interested in going for Desk Booking Software, you can also start taking bookings on a WordPress website. With the help of a reliable online booking plugin, you can allow your employees to fill in their details and book their slots for their favorite desk or corner.

If you are looking for a reliable WordPress online booking plugin, then we recommend Gravity Bookings. With the help of this fantastic tool, you can easily create a platform that your employees will feel comfortable using. Also, this plugin has booking calendars, email alerts and notifications, Google Calendar compatibility, and much more. Also, this WordPress is mobile-friendly and easy to set up.

To Conclude 

Investing and using desk booking software can very well become the cornerstone of workspace management. Making workstations available on-demand will not only boost productivity and save overhead costs but also keep conflicts and petty disputes at bay. 

It’s clear that an all-encompassing desk booking software can take your office’s hybrid work setup to the next level. So, what should you look for? Well, hot desking and desk hoteling facilities, workplace analytics, desk visualization, etc. to name a few. 

Many desk booking software like WorkInSync is already well-equipped with these features. Once you select the software, all you need to do is draft a budget according to your company size and buy the software. 

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